Reproduce Pre-Configured Report
Follow these instructions to replicate the pre-configured reports located throughout the website.
For all of the various reports, change or select only the options listed. All of the other
aggregations and filters can be ignored. For some reports, the data will need to be manipulated
after the full report has been generated. For example, the college-going rates exclude students
with unknown genders and ethnicities. To match the numbers on the pre-configured page, these
data must be deleted from the results. Square brackets, , around an option or title indicates that
it is a placeholder for a selection or input.
These instructions assume that you have some familiarity with how the Custom Data Report
System works and some experience using a spreadsheet program such as Microsoft Excel
or a database program such as Microsoft Access to manipulate the downloaded data.
Information about how to use the Custom Data Report System can be found in the
and in the
step-by-step walk through
of an example report.
To generate the College-Going Rates by Ethnicity and Gender from Public Schools
Start at the Custom Data Reports,
Select "Higher Education Enrollment" from the list under "Select a Data Report".
Mark the radio button in front of "Freshmen at Public Institutions / College Going Counts" and hit the Enter key or
click on "Select Final Options" at the bottom of the page.
Under "Time Frame for Data", change the following options:
Select "Most Recent Year" from the drop-down list.
Under "Aggregate (Group) Data By", modify the following options:
Under "The Student's":
Mark the checkbox in front of "Ethnicity".
Mark the checkbox in front of "Gender".
Under "The Current Institution's":
Mark the checkbox in front of "System (UC, CSU, WASC, etc.)".
Adjust the following filters:
Under "Include only Students from High Schools that match the following criteria", change the following options:
Type "NOT UNKNOWN" in the form (without the quotes).
Mark the radio button in front of "Only California High Schools" for "High School Location".
Mark the radio button in front of "Include Only High Schools that Sent Students to Colleges Defined Above" for "Filter By College".
Select "All Known Counties" from the drop-down list.
Under "High School Graduates and A-G Completions", change the following options:
Mark the radio button in front of "Only Public Schools in California" for "Graduates From".
Click on "Generate Report" at the bottom of the page. A new window will open with the results.
Special Instructions / Notes
Select "Don't Crosstab Downloaded Data" and download the data.
Delete rows of data where the gender is "Unknown". (This can be done when you create a cross-tab of the data in most applications by applying a filter.)
Delete rows of data where the ethnicity is not specific: "No Response", "Non-Resident Alien", and "Other". (This can be done when you create a cross-tab of the data in most applications by applying a filter.)
Create a cross-tab or pivot table of the data:
Rows: "Ethnicity" then "Gender"
Columns: "Higher Education System"
Looking for other Commission data?
Visit Where to Find Data
for quick links sorted by the type of data.
Want to reproduce a pre-configured data report?
Visit Reproduce Pre-Configured Report
for available instructions.
How to Cite this Information
page for some suggestions.
See something weird?
Known problems and notes about the data are documented on the Caveats
page. Please let us know if you notice something that is not included. Send an e-mail to Data_Quality@cpec.ca.gov
or fill out the Comments