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California Postsecondary Education Data Home Page

Reproduce Pre-Configured Report

Follow these instructions to replicate the pre-configured reports located throughout the website. For all of the various reports, change or select only the options listed. All of the other aggregations and filters can be ignored. For some reports, the data will need to be manipulated after the full report has been generated. For example, the college-going rates exclude students with unknown genders and ethnicities. To match the numbers on the pre-configured page, these data must be deleted from the results. Square brackets, [], around an option or title indicates that it is a placeholder for a selection or input.

Instructions These instructions assume that you have some familiarity with how the Custom Data Report System works and some experience using a spreadsheet program such as Microsoft Excel or a database program such as Microsoft Access to manipulate the downloaded data. Information about how to use the Custom Data Report System can be found in the Instructions and in the step-by-step walk through of an example report.

To generate the Student Snapshot - Community College (CCC) Campus Enrollment located at

  1. Start at the Custom Data Reports,

  2. Select "Higher Education Enrollment" from the list under "Select a Data Report".

  3. Mark the radio button in front of "Total Enrollment" and hit the Enter key or click on "Select Final Options" at the bottom of the page.

  4. Under "Time Frame for Data", change the following options:
    • Select "Last 5 Years" from the drop-down list.
  5. Under "Aggregate (Group) Data By", modify the following options:

    1. Under "The Current Institution's":
      • Mark the checkbox in front of "Institution Name".
  6. Adjust the following filters:

    1. Under "Include only Students at Current (Receiving) Colleges or Universities that match the following criteria", change the following options:
      • Select "California Community College" from the drop-down list.
  7. Click on "Generate Report" at the bottom of the page. A new window will open with the results.

Special Instructions / Notes

  1. Download the data.
  2. Create a cross-tab or pivot table of the data:
    • Rows: "Higher Education Institution"
    • Columns: "Years"
    • Data: "Students"

Looking for other Commission data?

Visit Where to Find Data for quick links sorted by the type of data.

Want to reproduce a pre-configured data report?

Visit Reproduce Pre-Configured Report for available instructions.

How to Cite this Information

See Citing Information on the Terms of Use page for some suggestions.

See something weird?

Known problems and notes about the data are documented on the Caveats page. Please let us know if you notice something that is not included. Send an e-mail to or fill out the Comments form.