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Custom Data Reports Options

Enrollment -- Select Primary Aggregation

The Commission's Custom Data Data Reports provide the number of students enrolled (headcount) in the state, in a region or county, in a particular segment (system) or in a particular institution for a single year or pre-defined 5 and 10 year spans. Breakdown by ethnicity is available for all reports and gender is available in most cases. Most of the reports provide additional aggregation (grouping) as discussed in the descriptions below.

Statewide numbers for the most recent year can be generated by leaving all options set to their default value and generating the report.

Important Notes Important Notes:

The year in the data refers to different time frames depending on the data:

  • Unless otherwise specified, all enrollment, full-time equivalent enrollment, and transfer numbers are Fall-term data.
  • For enrollment, full-time equivalent enrollment, and Fall-term transfer numbers, the data is for the Fall term of the year shown. (e.g. 2000 refers to Fall 2000 data)
  • For full-year transfer numbers, the data is for the academic year ending in the year shown. (e.g. 2000 refers to Academic Year 1999-2000 data)
  • For high school graduation, K-12 enrollment, and degree and completion numbers, the data is for the academic year ending in the year shown. (e.g. 2000 refers to Academic Year 1999-2000 data)
Instructions First-Time Users: Instructions are available on how to use this system.

 

E-Mail Data_Request@cpec.ca.gov Any comments, questions, or suggestions are welcome; send to Data_Request@cpec.ca.gov or fill out the Comments form.

 

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Primary Aggregations Available

 Total Enrollment
The Total Enrollment report provides the TOTAL number of students enrolled in the state, in a region or county, in a particular segment (system) or in a particular institution for a single year or multiple years.

Examples:
• Total number of students enrolled in California State University in 2000.
• Number of students enrolled in a college or university in Sacramento County.

 Discipline / Instructional Program
The Discipline / Instructional Program report shows the number of students enrolled in a particular program (discipline). NOTE: This report generates data for UC and CSU ONLY. You can get counts of students in a general category, e.g. Physical Sciences down to a specific program, e. g. Pharmaceutical Chemistry. You can also ask for a specific student level such as senior.

Examples:
• Number of students enrolled at the University of California in Engineering.
• Statewide number of full-time students enrolled in Nuclear Engineering.

 First-Time Students at Public Institutions / College Going Counts
(First-time students)

The Commission's most popular and powerful report can be used to generate a basic College Going Rate by dividing the number of PUBLIC first-time students by the number of high school graduates. Enter one or more partial high school names separated by the keyword OR (e.g. Westmoor OR Jefferson). Select the high school county (e.g. San Mateo) then generate the report to get the number of high school graduates and the number of first-time entering fall students. The high school can be public or private. The higher education institution must be public (UC, CSU, CCC).

This report can answer these questions:
• Where did high school graduates from a specific high school go to public higher education in California?
• What high schools did students at a specific public college or university in California graduate from?
• How many students from a specific high school went to a specific public college or university in California?

Important note: The data for first-time students have changed. See Changes to First-Time Freshmen and College-Going Data for more details.

Examples:
• State-wide number of first-time students enrolled in Community Colleges.
• Number from the Ojai Unified school district who enrolled as first-time students in public colleges in 1999.
• Number of high school graduates and A-G completers statewide in 2001.

 First-Time Students at Private Institutions / College Going Counts
(First-time students)

Similar to the First-Time Students at Public Institutions report above, this report offers data for private higher education institutions where available. These numbers are part of a voluntary data collection and subject to the participation of the private higher education institution which varies from year to year. Of the 75 institutions currently being contacted for this survey, as few as 19 (in 2002) and as many as 44 (in 1989) have responded and supplied data. Some institutions have responded only once and none have supplied data for all academic years. A list of the institutions being surveyed and the years that they responded is detailed on the Private Reporting page. The high school can be public or private. The higher education institution must be private.

Examples:
• Number of first-time students in 2000 at private colleges in California.
• Number of first-time students at Biola University over the last 5 years.

 Student Level
Find the number of students in higher education by student level, full / part-time status, and credit / non-credit load. Ask for All available Levels (student level) when you generate your data for the first time.

Examples:
• Number of Seniors enrolled at University of California in 1999.
• The spread between class level (freshmen, junior, etc.) of the number enrolled state-wide.

 Age of Students
The student age is grouped by popular age ranges for PUBLIC institutions only. Student level (e.g. Junior) and Regular / Non-Credit data are also available.

Examples:
• Number of students ages 25-29 enrolled in University of California, state-wide.
• The ages of students who attend Community Colleges over the last 10 years.

 Disability
Find the number of students in PUBLIC higher education with a disability by student level, full / part-time status, and credit / non-credit load.

Examples:
• Relative enrollment of students with various disabilities state-wide.
• The number of visually impaired students enrolled at UC Davis in 2004.

 Full-Time Equivalent (FTE)
Find the number of full-time equivalent students in PUBLIC higher education. These numbers are calculated based on the number of units attempted, the segment (system), and whether the student is an undergraduate or graduate. Students that are classified as neither graduate nor undergraduate, such as concurrent high school students at the Community Colleges and interns and residents at University of California are not included in the numbers. The FTE counts do not include non-credit enrollment.

Currently a full-time undergraduate student at University of California and California State University is defined as one taking 15 units. At Community Colleges, a full-time undergraduate student is one taking 12 units. Full-time graduate students for both University of California and California State University are those taking 12 units. This definition has changed over the years. For ease of comparison, all calculations are done using the current definitions.

IMPORTANT NOTE: The headcount enrollment available in the reports above may be larger or smaller than the full-time equivalent enrollment depending on the aggregations selected. Some classes of students tend to take fewer units than those defined as a full-time student. Some will take more. In addition, it is unlikely that these numbers will match those used for budgeting purposes or those reported by the systems. This method of calculating full-time equivalent does not take into account many of the exclusions and special cases used in other calculations but will allow you to get a sense of the changes and trends over the years.

Examples:
• Number of full-time-equivalent students at the University of California in 2005.
• Number of full-time-equivalent freshmen at Foothill College for the last 5 years.

 High School Origin
(All student levels, for first-time students only, use above option)

A rarely used report, High School Origin can tell how many students from a specific high school are attending a specific public institution. The results can be aggregated by student level and time status (full or part-time). WARNING - Do not use this report to generate a count of entering, or first-year, students. Some students are still freshmen during their second or even third year of college, depending on what they have completed. Therefore, the number of freshmen will appear too high. Instead, use the First-Time Students at Public Institutions / College Going Counts Report.

Examples:
• Number of students enrolled in Community Colleges that graduated from Benicia High.
• Number of sophomores at UC Davis who graduated from Sacramento High.

  Show Results in this Brower Window
To maintain the parameters you select, a new browser window will be opened when generating a report from the next page. Select this box before clicking on the Select Final Options Button to open the data in the same window.

 

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How to Cite this Information

See Citing Information on the Terms of Use page for some suggestions.

See something weird?

Known problems and notes about the data are documented on the Caveats page. Please let us know if you notice something that is not included. Send an e-mail to Data_Quality@cpec.ca.gov or fill out the Comments form.