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Business Services Assistant

POSITION Business Services Assistant

Will consider hiring at Office Technician (T) level for recruitment purposes.

SALARY Rg A $2,495.00 - 3,034.00 (Business Service Assistant)
     B 2,817.00 - 3,426.00
     C 3,050.00 - 3,708.00
     $2,686.00 - 3,264.00 (Office Technician)
TIMEBASE Part Time (88-84 Hours)
TENURE Permanent
LOCATION Downtown Sacramento
FINAL FILING DATE September 14, 2009 or until filled

Under the general supervision of the Director, the Business Services Assistant/Office Technician (T) is responsible for:

Contracts/Purchases Orders - Monitor contracts, leases and interagency agreements; prepare bid packets and coordinate bid awarding process; prepare contract and interagency agreement documents; process documents for approval to appropriate State departments, maintain master contract files, approve contract payments, and secure evaluations of contractors. Place orders for purchases in accordance with State regulations; maintain supply inventory, prepare sub-purchase orders, purchase estimates, and printing requests; verify receipt of purchases and notify Accounting Officer. Act as liaison between CPEC and California Records and Information Management (CalRIM). Assist with coordinating the CPEC records management program.

Equipment/Furniture - Secure bids and recommend selection of successful vendor; prepare contracts for maintenance and repair of equipment; maintain inventory and annually conduct inventory of equipment. Assist with locating in negotiation of office and other space; assist with preparing plans and specifications, secure bids on building repairs and alterations; inspect and accept alterations to buildings and other contracted work. Establish standards of building care and maintenance of the building and assure these standards are met. Assist Safety Officer with emergency plan for the building.

Clerical Support - Greet visitors to the Commission; receive and direct visitors to appropriate staff or meeting rooms. Answer and direct telephone calls to appropriate unit within the Commission. Receive mail and packages and ensure delivery to correct staff or their mail box; ensure all mail is posted and placed in the mail box for pick up by the U.S. Postal Service and overnight shippers. Prepare brief written documents and assist staff with document completion, reproduction, and distribution. Develop and maintain contact and other administrative databases.

Desirable qualifications: Good verbal and written communication skills. Ability to work collaboratively with minimal direction in a small agency environment.

Eligibility: Persons currently in the classification eligible for transfer, lateral transfer, reinstatements, those eligible for appointment from a certification list, those who wish to voluntarily demote, and those employees on an SROA list or designated Surplus. Interested individuals should submit an application State application, Std. 678), resume, and list of at least three references to the contact name and address listed above. Please indicate eligibility in Box 12 of your application. The Std. 678 can be accessed through the SPB website www.spb.ca.gov. Please include a copy of your SROA/Surplus letter with your application. Applications will be screened and only the most qualified will be contacted for an interview.

Submit an application (Std 678), resume, and references to:
California Postsecondary Education Commission
Attn: Linda Lupo
770 L Street, Suite 1160
Sacramento, CA 95814

The State of California is an equal opportunity employer to all regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, or sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the state, civil service rules, and the special trust place in public servants.

For more information, call (916) 323-0809 or e-mail Personnel_Officer@cpec.ca.gov.

Applications (Form 678, available in Adobe Acrobat Format or the Online Application) are available on-line at the State Personnel Board.